2. Simultaneous Usage of Shared Tools
The applications in the productivity suite Office 365 simplify and enhance the collaborative ability of an enterprise team, especially coupled with SharePoint as a collaborative tool.
It results in shared tools meant to make everyday use and cooperation easier: notebook (OneNote), chat (Yammer), presentations (PowerPoint) and so on, and even advanced collaborative tools through Microsoft Teams. Furthermore, team members can collaborate on documents by breaking down tasks or sections.
Microsoft Office 365 documents stored on a SharePoint server allows more than one team member to access, edit, and annotate a document simultaneously, by making use of the same synchronisation protocols as Microsoft OneDrive.
Updates and revisions are instantly saved to all connected devices and workstations and stored in the cloud, keeping everyone on the same page, saving time and enhancing productivity – whether the team is located in the office or remotely.
3. Secure Team-only Access
Security is a primary concern of cloud-enabled productivity tools. The sensitivity of project data and information means that only certain team members or teams can participate in specific tasks and projects, ultimately requiring stricter security controls.
Once a SharePoint instance is created for team collaboration, the admin or employee who created the workspace can decide who can join and participate, and the type of access each member is allowed. It enables team-only access and authorisation.
Work teams have the flexibility to create and authorise SharePoint instances for teams, departments, divisions, or the entire enterprise. Only members specifically designated and authorised can access the documents located on their particular SharePoint server. Furthermore, admins can adjust server settings depending on the associated workloads.
With SharePoint, teams have the collaborative tools necessary to set up tasks, assign tasks and security roles to team members, and work together more efficiently towards a common goal.
Office 365 integrates cloud, mobile, and social technology solutions to make your business more collaborative and productive.