Office 2019 or Office 365 for Your Business? Part 1

There are two options available to upgrade your existing Microsoft Office platform: Office 2019 and Office 365. If you are unsure about which option best suits your business, this two-part post is meant to provide some guidance.

Firstly, the similarities: both Office 2019 and Office 365 include the same popular core apps your business is familiar with – Word, Excel, PowerPoint and Outlook. The main differences between the two extend to the list of features and the cost of ownership – once-off payment versus the cloud-based subscription-based service.

On-premises versus cloud

The on-premises standalone Office apps version, Office 2019 requires a once-off purchase instead of a monthly subscription. It provides improved Office apps and tools compared to the precedent versions.

This version also comes with its disadvantages: the licence can be installed on a single device only, and it cannot be upgraded to the follow-up Office release with additional features, although it does receive security updates. To access new Office upgrades and tools, you will be required to purchase the newer upgraded software.

By far the major disadvantage of Office 2019 is the lack of cloud features and benefits. By comparison, the cloud-based Office 365 suite receives the business intelligence and AI tools, as well as an included 1TB of OneDrive cloud storage and other perks.

When it comes to mobility and flexibility, Office 2019 allows you to install apps on mobile devices with limited functionality, which may not be the best option for companies working in multi-locations with flexible teams and remote collaborators.

If your business has transitioned to Windows 10, but it is not ready to transition to the cloud, Office 2019 offers a reliable solution for upgrading. The traditional version is suitable for organisations who make use of the core Office tools without needing continuous upgrades or depending on the latest features.

Note that Office 2019 is designed only for Windows 10. Businesses looking to get the up-to-date Office version on older Microsoft operating systems 8.1 and 7 have no choice but to purchase an Office 365 subscription – but this option comes with more apps, more features, tools, and other benefits.

Office 365 integrates cloud, mobile, and social technology solutions to make your business more collaborative and productive.