There are two options available to upgrade your existing Microsoft Office platform: Office 2019 and Office 365. If you are unsure about which option best suits your business, this two-part post is meant to provide some guidance.
Firstly, the similarities: both Office 2019 and Office 365 include the same popular core apps your business is familiar with – Word, Excel, PowerPoint and Outlook. The main differences between the two extend to the list of features and the cost of ownership – once-off payment versus the cloud-based subscription-based service.
Office 365: Affordable cloud accessibility and functionality
The monthly or yearly Office 365 subscription offers access to the complete suite of Office tools on all devices, with a limit of five devices accessing the account at a time, and a maximum of six people using one subscription. It is a convenient option for start-ups and SMEs looking to leverage the latest Office upgrades with an affordable investment.
The biggest advantage of Office 365 is running the latest version of Office with regular security updates, bug fixes and feature improvements, and automated upgrades to new functionality and cloud tools – such as built-in AI, business intelligence and data analytics.
If sharing and collaboration are important to your business success, Office 365 is a better choice as it provides real-time collaboration across all devices with complete app functionality.
The Office 365 functionality with cloud access and continued updates comes at a low cost for organisations, eliminating the issue of expensive software upgrades on long-term, and the need to re-install or purchase additional licences for multiple devices. Also, businesses can cancel monthly subscriptions or change their plan at any time as their needs evolve.
There are different subscription plans for Office 365 for your business, depending on your specific requirements, team size and collaboration needs (Personal, Home or Business). For example, the popular Home subscription provides access for up to six team members.
For larger businesses, Office 365 Business Premium delivers more cost-efficient and time-saving functionality, helping to streamline and optimise operations with enterprise-grade functionality and security.
Each Office 365 subscription option includes the 1TB OneDrive cloud storage and other cloud benefits and supports the latest Windows versions 7, 8.1 and 10, and macOS. Note that purchasing a yearly subscription will save your business money in the long run.
Office 365 integrates cloud, mobile, and social technology solutions to make your business more collaborative and productive.